Offshore Accounts Payable Services

What an offshore AP specialist does

Your specialist runs the day-to-day purchase ledger:

• Captures and codes supplier invoices from email, Dext or your AP inbox
• Matches invoices to purchase orders and delivery notes
• Chases approvals from budget holders
• Reconciles supplier statements every month
• Prepares BACS payment runs for your approval
• Answers supplier queries and remittance requests
• Posts month-end accruals and keeps the aged creditors report accurate

Payments stay under your control

The usual worry about offshore accounts payable is money leaving the business. The answer is to separate preparing payments from releasing them. Your specialist builds the payment run and someone in the UK approves it in your banking platform. Well-run finance teams work that way anyway.

The same applies to supplier bank detail changes, the classic route for invoice fraud. A good AP process never accepts new bank details from an email alone. Your specialist flags every change and a UK team member confirms it by phone, using a number already on file.

Fewer duplicates and happier suppliers

Duplicate payments, missed credit notes and late payment charges usually happen when AP is squeezed in between other jobs. A dedicated specialist reconciles statements monthly and catches the mismatches: the invoice paid twice, the credit note never applied, the supplier who put you on stop because a payment went astray.

Large companies also report their payment practices to the government twice a year. Consistent, on-time AP processing is what keeps those published figures respectable.

VAT and construction invoices

An invoice has to be a valid VAT invoice before you reclaim the VAT on it, and construction businesses must also handle domestic reverse charge VAT and CIS deductions on subcontractor invoices. Your AP specialist checks these as invoices come in, so problems don’t surface when the VAT return is due.